nited Energy (UE) distributes energy to Victorians in Melbourne’s east and south-east suburbs and the Mornington Peninsula. United Energy operates its network 24/7 to provide electricity to customers, maintain public lighting systems and offer meter data to retailers. Its network comprises over 215,000 poles, thousands of kilometers of powerlines, and 700,000 customers.
- Reducing manual paperwork for technicians
- Creating better accountability
- Improving customer service
- Facilitate meter upgrades across the electricity network
- A single system for everything
the challenge
UE was in the process of replacing the existing, analogue electricity meters across its network with meters as part of its Legacy Meter Exchange program. But to make things difficult, staff were relying on a combination of digital data entry and in-field data collection with paper forms.
As a result, paperwork often went missing, got damaged, or needed to be correctly filled out. On top of that, staff was using different systems and programs for communicating with customers and completing tasks. This meant information was mishandled or duplicated as personnel transferred data from paper forms to the digital system.
To simplify upgrading these meters, UE requires a single system for data collection and communication.
United Energy requirements
- Greater flexibility and functionality
- Reduced workload with automation
- Remote working options
- Streamlined communication
- Reliable tech support
The best benefit of Xugo for us was to have our database and access everything in one platform. We have all conversations in Xugo, from engaging with customers to closing the job. So, everything is done in one system, our scheduling, our photos, all data capturing, which makes the job much easier.
the challenge
For its Legacy Meter Exchange Program, UE engaged Xugo to take care of the administration side of things. With Xugo, important information was collected and stored in a secured platform with built-in redundancy.
Using Xugo, UE had one platform for everything during the process. This meant office staff and technicians could access any information in the database from any location.
With no manual paper forms to fill out, technicians could quickly gather customer details and other information to efficiently upgrade old manual meters to ones, making the process easier for staff and customers. Technicians could then upload data and photos of meter readings and installations in real time, offering greater traceability.
On top of that, filling out forms in Xugo meant employees had to submit a job safety analysis before they could complete a form, meaning safety was not neglected during the process.
Everything could be done in one system, including engaging with customers, handling complaints, scheduling appointments, and seeing all tasks to completion. With a streamlined and automated process, UE noticed an 80-90 percent increase in efficiency. Xugo eliminated any accidentally double-booked appointments and reduced customer follow-ups.
“We are truly delighted to have UE come on board with Xugo and are enjoying working with them to enhance their roll-out of the meter exchange program and to strengthen their engagement with their customers which aligns with their code of values and is intrinsic in enhancing their customer service.”
MATTHEW CROFT GENERAL MANAGER @ SFI
key benefits
- An authoritative single source of truth
- Improved efficiency
- Reduced cost of paperwork and manual tasks
- Streamlined workflows
- Enhanced customer service
- Greater job satisfaction
